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Denmark introduces new mandatory digital applications

Posted on April  02 , 2015

As of 1 May 2015 it is mandatory to use digital self-service for certain applications for Denmark migration/visa applications. At the same time, it is mandatory to use the printable application forms for a number of other types of applications.

There are a number of advantages when using the digital self-service solutions. When submitting a digital application to the Immigration Service the user ensures that all the relevant and necessary information is submitted. The questions in the digital self-service solutions adapt to the individual user and all information is transferred directly to the Immigration Service’s case processing systems. This ensures a faster case process and thereby a better service for the users.

Mandatory digital self-service

The Immigration Service now imposes digital self-service for seven application types.

The seven application types are (the name of the respective self-service solution is noted within the brackets):

  • Application for extension of a residence permit as a family-reunified spouse (FA3 online)
  • Application for extension of a residence permit as a family-reunified child (FA4 online)
  • Application for a permanent residence permit on the ground of family reunification or asylum (in Danish only) (TU1-3 online)
  • Application for a permanent residence permit as a foreigner with strong ties to Denmark (in Danish only) (TU1-3 online)
  • Application for a new residence card (in Danish only) (KO1/US online)
  • Application for a new residence card for children under 18 (in Danish only) (KO1/US online)
  • Application for a prior approval of companies for reception of business visits (in Danish only) (VF1 online).

Applications not submitted digitally can be rejected. n.

Certain applicants are exempt from the requirement of digital self-service

There can be special circumstances which mean that some people cannot fill in a digital application. In these situations the Immigration Service will process an application even though it is not digitally submitted. The special circumstances can e.g. be:

  • Applicant lacks digital qualifications
  • Due to health issues the applicant cannot use the digital self-service solution

The Immigration Service will in the assessment of whether an applicant can be exempt from the requirement of digital self-service take into account that the applicant has already been exempt from Digital Post from public authorities.

Applicants who are exempt from the digital self-service solution will instead have to submit the application on relevant printable application forms to the Immigration Service.

It is not required that third-parties, e.g. lawyers and relatives, as well as Turkish Citizens, who are covered by the Association Agreement between the EU and Turkey, have to use the digital self-service solutions.

Mandatory use of printable application forms

From 1 May 2015 it is also mandatory to use the printable application forms to submit the following application forms (the name of the respective application forms are noted within the brackets):

  • Application for a residence permit as a family-reunified spouse (FA1 and FA10)
  • Application for a residence permit as a family-reunified child under 18 (FA6, FA7, FA11 and FA12)
  • Application for a residence permit as another family member (SG1)
  • Application for an extension of a residence permit as a family-reunified child over 18 (FA5)
  • Application for a permanent residence permit for foreigners with a residence permit on the ground of work or study (in Danish only) (TU4)
  • Application for a permanent residence permit as an accompanying family member to a foreigner who has a residence permit in Denmark on the grounds of work or study (in Danish only) (TU4)
  • Application for issue of a convention passport or alien’s passport (PA1)

If applicants do not use the printable application forms the Immigration Service can reject to process the application.

Certain applicants are exempt from the requirement of using application forms

However, there can be very special circumstances where some applicants cannot use a printable application form. The special circumstances can e.g. be that the applicant cannot fill in a printable application form due to health issues.

It is not a requirement that Turkish Citizens, who are covered by the Association Agreement between the EU and Turkey, have to use printable application forms.

Source:  New to Denmark website – official portal for Danish Immigration for foreigners.

For information about applying to Denmark, contact us